Add or import materials, set purchase and tracking units, and specify low stock quantity limits to keep track of your inventory in Craftybase.
In this article, we will cover:
- How we define a material
- Adding or importing your materials
- Viewing your material details
- Uploading images
- Material unit costs
- Tracking units
- Low stock quantity limits
- Inventoriable materials
- Non-inventoriable materials
- Preferred Vendors
- Usage and Purchase Activity
What is a material?
A material is any raw material or ingredient used to make a product. These may be:
- Beads, wires, or clasps
- Lye, fragrances
- Any other material used or consumed to make a product
Adding or importing materials
You can add materials individually or import them in bulk using a CSV (spreadsheet) file.
For a detailed step-by-step tutorial on adding materials manually, please see our Introduction to Materials.
Viewing a material
Each material has a summary page containing a summary of stock levels and a description of the material. To find your Material summary page:
- Go to your Materials List page
- Search or filter to find the Material you would like to view, then click the link for the Name of the Material
- The page that appears is your Material summary page.
Uploading an image for a material
To add an image for a material:
- Navigate to your material summary page
- Click on the Edit button in the top right hand corner of the page.
- Select the Choose File button and upload your image
4. Click the Save button to save the changes.
Ensure that your image is a PNG, GIF or JPG and is no larger than 6MB
Material Unit Costs
Your material unit costs are calculated for you automatically using your complete purchase history.
Your material's tracking unit is the unit of measurement you want to track your manufactures and your stock levels in.
Your material's purchase unit is the unit of measurement you commonly purchase this material in. This can be the same as your material's tracking unit, or can be a different unit completely. You can use a standard measurement unit (such as Pound or Kilogram), or you can define a unit that better describes the way you buy the material (i.e. Jar, Bag or Strand).
Low stock quantity limits
Each of your materials can be set with a low stock quantity limit for each material. If your stock level falls below the limit you have set, the material will be displayed as "low stock".
Inventoriable materials hold a quantity and value that increases and decreases based on stock changes.
- Enter an expense → Total inventory value increases
- Create a manufacture → Total inventory value decreases
If you have items you would like to track that aren't directly used in your manufactures (such as tools or equipment), you can set these as non-inventoriable materials. Unlike inventoriable materials, they don't hold a cost value in the system and are not included in any manufacture or cost of goods sold calculations.
The supplier you purchase this material from most regularly can be set as your "Preferred Vendor". Each time you enter a new expense for this material, you can also nominate the vendor you purchased it from.
Usage & Purchase Activity
A summary of your usage and purchasing activity can be found on your material page. This provides a view of the rate which you purchase and manufacture with this particular material.
This data can be helpful when creating inventory forecasts (i.e. planning ahead for future purchases and manufacturing).
The summary will display totals for the following time periods: 1 week, 1 month, 3 month, 6 month, 12 month and all time.
Usage and Purchase Activity breakdowns are available in INDIE+ plans.