Material stock management

Learn how to manage your material stock levels in Craftybase

For detailed guidance on how to handle the initial backdating of your product and material stock, please download and read our Inventory Bootcamp eBook.

Material stock levels in Craftybase are calculated using a "perpetual" method. This means that your stock levels are constantly retallied using the information you provide, giving you access to your real time stock levels. 

Your starting adjustment, along with all expenses, manufactures and adjustments are used to calculate your present day stock on hand level.

Increasing Material Stock

Material stock can be increased by adding purchases of new materials via the material expenses process. Alternatively, initial material stock can be increased via Starting Adjustments (see Backdating your material stock for details on how to account for initial amounts).

TIP: Using Inventory Adjustments to increase your stock on hand is not recommended as it will be costed as zero - this method should only be used for starting adjustments or when materials are gifted to your business.

Decreasing Material Stock

Material stock is decreased whenever a Manufacture is added containing the material. The manufacture will immediately decrease the stock on hand for your material based on the amounts you have configured for the manufacture.

Recipes can be created to list your material usage per product or variation you make. A recipe will be automatically applied to any manufacture you create and are useful in situations where you make the same products over and over again.

If your material count is reduced as a result of loss or breakage, Inventory Adjustments can be used for this purpose and can be categorised in the same manner as product adjustments.

Material Counts

Material counts are expressed as both Purchased and On Hand.

Purchased is the total number of units logged as part of your material expenses.

On Hand is the physical stock level representing all adjustments up to present day and should represent exactly what is actually on the shelf. If your historical adjustments are incorrect, this value can potentially be negative. 

If the material is non-inventoriable, stock is not tracked and both counts will display as N/A.

Out of stock materials

Materials will be marked as "out of stock" when the On Hand tally is zero (or below).

Finding your out of stock materials

To find your out of stock materials:

  1. Go to your Materials List page
  2. On the right hand side filter menu, select Out of Stock under the Stock State heading
  3. Click the Filter button to apply the selected option to your list.

Alternatively, you can use the Material Reorder Report to generate a printable / exportable list of all materials that are out of stock.

Adjusting material stock levels

Material quantities can b

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