About Craftybase terminology
Whether you’re just getting started or looking for a quick refresher, understanding the core terms we use will help you feel more confident managing your maker business. Below, we’ve broken down some of the key concepts you'll come across as you work in Craftybase.
In this article:
Products
A Product is something you sell to your customers — it’s the finished item you list on your shop or hand over at a market. Products are made from materials and components and can be either one-of-a-kind or part of a repeatable batch.
In Craftybase, products are tracked in your inventory, and each sale of a product reduces the available stock count.
Materials
A Material is any raw ingredient or supply you use to create your products. This includes things like fabrics, oils, beads, or jars. Materials are purchased and then consumed by creating Manufactures, and Craftybase tracks how much you have on hand at any time.
Recipes
A Recipe (also called a bill of materials) outlines the materials and quantities required to make batch of your product. Craftybase uses your recipes as reusable templates for your Manufactures and to calculate your pricing guidance.
Orders
An Order represents a sale of one or more products to a customer. Orders can be imported from your connected sales channels or added manually. Each order reduces your product stock and calculates your COGS.
Purchases
A Purchase records when you have bought your materials, supplies, or overhead items. It’s how you tell Craftybase what materials you’ve bought, from whom, and at what cost. Keeping purchases up to date ensures accurate stock levels and material unit costs.
Manufactures
A Manufacture is the process of creating a product from your materials using either a recipe or a custom list of materials. When you manufacture in Craftybase, the system deducts the appropriate quantities of materials and adds new stock to your product inventory.
Inventory Adjustments
An Inventory Adjustment is created automatically for each product and material stock change you make in the system. It is also used to manually correct stock levels for materials or products. This might be due to spoilage, loss, damage, or stocktakes. Adjustments help ensure your records match what you physically have on hand.
Understanding these core concepts is the first step toward making the most of Craftybase’s powerful inventory and bookkeeping tools. Once you’re comfortable with these terms, you’ll be better equipped to set up your account and track your stock.
Need more help? Contact our support team or explore the rest of the Knowledge Base for deeper dives into each feature!