About locations

Summary

Locations let you track your finished product stock across multiple physical places — for example, your home studio, a market stall, or a consignee's shelf. Each location can hold product stock, receive transfers, and be assigned to orders so your inventory figures stay accurate no matter where you're selling from.

In this article:

• Finding a list of all locations
• Assigning a location to an order
• Finding all products currently consigned to a location
• Creating a pricing tier for a location
• What about raw materials?
• FAQ

Finding a list of all locations

To find a list of all locations:

1. Hover your mouse over the ⋮ menu in the top navigation bar

2. Select Locations from the list that appears

   

Assigning a location to an order

Sales made from consignments can be tracked by assigning a location to an order. This reduces the available stock and increases the sold count for that location.

To assign a location when adding a new order:

1. Go to your Locations page
2. Hover your mouse over the ⋮ menu next to the location you want to record a sale for

3. Select Add Order from the options — the order form will open with the location pre-filled.

   

For an existing order, edit the order and use the Location search field to assign a location.

Finding all products currently consigned to a location

To see a report of all products at a specific location:

1. Go to your Locations page
2. Click on the location name to open its detail page

3. Open the ⋮ menu to the left of the title and click Product Report

   

Finding all current locations for a product

To see a list of locations where a specific product is currently consigned:

1. Go to your product or variation detail page

2. Click on the Locations tab

   

3. A list loads showing all locations where your stock has been transferred and the current stock level at each.

Creating a pricing tier for a location

Pricing tiers can be set for any location — useful when your prices differ between consignees.

To set a pricing tier for a location:

1. Go to your Locations page
2. Select the location you want to configure
3. Click the Edit button on the right-hand side

4. On the form, select the tier from the Pricing Tier dropdown

   

5. Click Save Location

What about raw materials?

Locations are for finished products only. Craftybase does not support tracking raw materials across multiple locations.

If you want to record where in your workspace a raw material is stored — for example, which shelf, bin, or room — use the material BIN location feature instead. A BIN location uses three fields (Zone, Section, and Position) to describe the exact storage spot for a material on its own record. You can use one, two, or all three fields depending on how detailed you want to be.

FAQ

Can I assign more than one location to a single order?

No — only one location can be assigned per order. If items in a sale came from different locations, split the order into separate orders and assign each to the correct location.

If the order was imported from a sales channel, create separate orders manually for each location, then delete the original to avoid duplicates and keep stock deductions accurate.

Can I move raw materials between locations?

No. Transfers move finished product stock between locations. Raw materials don't use the Locations feature — they have their own BIN location field for recording storage spots, but this is a label only and doesn't affect stock tracking.

Need more help?

Check out these related articles:

• Introduction to location management
• About material BIN locations
• About location tracking

Still have questions? Contact Craftybase Support — we're happy to help.