About Stocktakes

Learn how to undertake regular physical counts of your stock using the Stocktake feature.

Stocktaking is the act of physically counting your stock. Doing this regularly will allow you to see your exact stock on hand and identify any issues with your production processes. Craftybase allows you to take stock of your materials and products.

For a detailed tutorial on Stocktakes, please see our Introduction to Stocktaking.

Stocktaking is available in our Studio and above plans.

We'll cover

• Cycle Counting
• Creating a stocktake
• Understanding the 'Last Stocktake Before' feature
• Stocktake Accuracy Ratings

Cycle Counting

Creating a stocktake

Add, change, or remove a material stocktake

Add, change, or remove a product stocktake

Any differences in your count will be added automatically as an Inventory Adjustment, and your accuracy will be calculated and presented as an accuracy rating. This will let you know if any of your stock differences require further investigation.

For more information on why inventory stocktaking is important to your business, download our free Stocktaking Strategies for Handmade Success eBook.

Understanding the 'Last Stocktake Before' feature

The 'Last Stocktake Before' feature in the stocktake form is designed to help you identify items not included in previous stocktakes up to a specified date. By selecting a date, you should be able to focus on items that have not been checked since that date.

To add this:

1. Navigate to the Stocktakes page via the ⋮ icon located in your top navigation menu and select Stocktakes
2. Select Stocktakes. This page will be where your complete history of stocktakes will appear.

3. Click the + Add Stocktake button that appears in the top right-hand corner of the page to add a new Stocktake.

4. On the Add Stocktake form, after configuring the stocktake type, sampling method, categories, and total count size, scroll down to the Last Stocktake Before option.
5. Click on the calendar icon to select the 'Last Stocktake Before' date.

6. Click the Generate Items to Stocktake button. This will take you to a new page, where your list will begin generating. If your sample size is quite large, this can take a couple of minutes to complete.

Each stocktake item will be shown in a row on the table. Depending on the stocktake generated, the materials or products displayed will display the number of items that have not been counted since the Last Stocktake Before date.

Stocktake Accuracy Ratings

The stocktake accuracy rating calculates a percentage score and overall rating based on how close your Craftybase stock on-hand numbers were to your actual physical count. It is designed to give you a better idea of your accuracy between stocktakes to determine if your process needs to be improved.

A score is assigned based on the following: