About Stocktakes

Learn how to undertake regular physical counts of your stock using the Stocktake feature.

Stocktaking is the act of physically counting your stock. Doing this regularly will allow you to see your exact stock on hand and identify any issues with your production processes. Craftybase allows you to do stocktakes of your materials and products.

For a detailed tutorial on Stocktakes, please see our Introduction to Stocktaking.

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Cycle Counting

As Craftybase is perpetual inventory software, stocktakes should be created on a regular schedule throughout the year using a Cycle Count approach. This means that instead of counting all stock at the end of the year, you will count small samples of your stock weekly or monthly to ensure you are accurate with your usage and purchase records.

Creating a stocktake

Stocktakes can be created via the Stocktake area. From there, you can select criteria to generate a list of either your materials or products to count. When the stocktake has been generated, a page will display to allow you to enter your physical count. 

Any differences in your count will be added automatically as an Inventory Adjustment, and your accuracy will be calculated and presented as an accuracy rating. This will allow you to see if any of your stock differences require further investigation.

For more information on why inventory stocktaking is important to your business, download our free Stocktaking Strategies for Handmade Success eBook.

Stocktake Accuracy Ratings

The stocktake accuracy rating calculates a percentage score and overall rating based on how close your Craftybase stock on-hand numbers were to your actual physical count. It is designed to give you a better idea of your accuracy between stocktakes so that you can determine if improvements to your process need to be made.

A score is assigned based on the following:

Accuracy Score Notes
0 Perfect Your physical stock was exactly the same as your calculated stock on hand in Craftybase.
+/- 2% Very Good Your stock numbers deviated by -2% to 2%
+/-5% Good Your stock numbers deviated by -5% to 5%
+/-10% Okay Your stock numbers deviated by -10% to 10%. In this situation, you may wish to review your stock adjustment and manufacture history to see if improvements can be made.
Above +/-10% Review Your stock numbers deviated by more than 10%. Depending on the material, this could indicate that you may need to review your stock adjustment and manufacture history to determine the cause.
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