About expense categories

Learn about how to categorize your expenses to make your reporting super easy!

Each one of the expenses you add to Craftybase can be classified with a category. This allows you to group together your costs to make tallying and reporting simple. Learn more about how expenses work in Craftybase →

As a starting point, we provide you with number of preconfigured expense categories in the system available to use however from here you can reconfigure and create your own to match your own specific requirements. 

Your Material category is a special category reserved to track your purchases of raw materials you purchase to create your products. Any expenses added to this special category will be automatically included in your inventory and will thus be included in your COGS calculations.  

All other categories are designed for tracking general (overhead) expenses. Learn more about how to track overhead expenses →.

Default expense categories

The default expense categories we create for each Craftybase account are as follows:

Code Name Associated Type
MATERIAL Materials Material
COMMISSION Commissions and Fees Other
ADVERTISING Advertising Other
OFFICE Office Expenses Other
REPAIRS Repairs and Maintenance Other
OTHER Other Expenses Other
POSTAGE Postage Other
TRAVEL Travel Other
EQUIPMENT Tools and Equipment Other

These categories are locked, which means that they cannot be removed or merged together. They can however be renamed (it's important to note however that the unique code needs to remain the same). 

Adding a new expense category 🔖

You can add as many expense categories as you need. Categories can be added when creating a new expense, or you can create these directly in your Categories pages.

To add a category via your Categories area:

  1. Hover your mouse over the slider icon in the main menu and choose Categories in the dropdown menu that appears.
  2. Select the tab called "Expenses"
  3. Click Add Category and give it a unique code, name, description, or color.
  4. Click Save.
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