Updating products in bulk
Learn how to update the state or category of multiple products at the same time in Craftybase
Got a pile of products to update all at once? Craftybase's batch actions let you set the state or assign a category to as many products as you like in just a few clicks — no need to open each one individually.
The batch action bar lives directly on your Products list page. When you tick the checkboxes on one or more products, a floating action bar slides up from the bottom of your screen — ready for you to choose an action and apply it to all selected products at once.
In this article:
Updating product states in bulk
To update the state of one or more products at the same time:
- Go to your Products list page.
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Select the product(s) you want to update by ticking the checkboxes on the left-hand side of each product row.
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A floating action bar slides up from the bottom of the screen. Click Set State to open the state options.
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Select the new state for your selected products (Active, Archived, or Draft).
Craftybase will update all selected products to the new state. The time taken will vary depending on how many products you selected.
Tip: You can click the × button on the floating bar to deselect all products and dismiss the bar.
Setting a category in bulk
You can assign a category to multiple products in one step using the Set Category batch action.
- Go to your Products list page.
- Select the product(s) you want to categorise by ticking the checkboxes on the left-hand side of each product row.
- In the floating action bar at the bottom of the screen, click Set Category.
- A search panel opens. Type to search for a category — matching categories appear as you type.
- Select the category you want to apply.
- Click Set Category to apply the selected category to all checked products at once.
Note: Set Category assigns the same category to every checked product. If you need to assign different categories to different products, update them individually from each product's edit page.
FAQ
What product states can I update in bulk?
You can set any of the following states using the batch updater:
- Active — the product is available for sale and included in inventory tracking.
- Draft — the product is in a work-in-progress state, something you're not ready to sell yet. It's similar to a prototype product. You'll need to filter by state to view draft products.
- Archived — the product is no longer active but remains in your records.
Can I undo a bulk update?
Bulk updates can't be undone automatically. If an update was made in error, you'll need to manually update each product back to its previous state.
Can I bulk update other product details (like price or description)?
The batch actions on the Products list page update product state and category only. To update other product details in bulk, use the Updating products via CSV feature instead.
Need Help?
Still have questions about updating products in bulk? Please get in touch and we'll be happy to help!