About the Order Manufacture Picklist report

Juggling multiple orders and not sure what materials you actually need to buy? The Order Manufacture Picklist report pulls together everything required to produce your outstanding orders in one place — so you can plan your purchasing and production before you start.

Summary

The Order Manufacture Picklist report shows the current and projected stock levels for all materials required to produce the products in a specific order or a group of orders within a date range.

In this article:

Finding this report

  1. Go to the Reports area.
  2. Click Order Manufacture Picklist under the Orders heading.

Running the report

Select your filters and click Run Report to generate the picklist.

Information available in this report

SKU The SKU of the required material
Name The name of the required material
Inventoriable Whether the material is inventoriable (countable) or not
Before Available The total quantity of the material available before any projected manufactures are factored in
Required

The quantity of material required to manufacture the products for the included order(s).

Craftybase calculates this from the full order line item quantities and each product's recipe. Only orders that have not yet been marked as manufactured are included by default — see How manufacture statuses affect the picklist for details.
After Remaining

The quantity of material remaining after all required products have been manufactured.

Before Available − Required = After Remaining

If the On Hand Products filter is enabled, this calculation accounts for products already in stock before calculating the remaining material.

How manufacture statuses affect the picklist

Manufactures in Craftybase have three production statuses: Not Started, Work In Progress, and Completed. Understanding how each status affects the picklist helps you get the most accurate view of what you still need to produce.

The picklist works at the order level, not the individual manufacture level. Craftybase looks at whether an order has been marked as manufactured — not at the status of any specific manufacture run linked to it. An order is treated as manufactured once all its line items have a manufacture assigned and the order has been marked with a manufacture date.

Manufacture status Effect on the picklist
Not Started The full order quantity is included in the Required column. The manufacture exists but has not yet started, so no materials have been consumed. Craftybase includes the full material requirement in the picklist.
Work In Progress The full order quantity remains included in the Required column. A manufacture in progress has not yet consumed materials in Craftybase — material stock only adjusts when the manufacture is marked as Completed. The order stays in the picklist until it is marked as manufactured.
Completed When a manufacture is completed, its materials are consumed and Craftybase updates the order's manufacture date. Once the order has been marked as manufactured (all line items have a manufacture assigned and a manufacture date is set), it is excluded from the picklist by default. You can include these orders using the Manufactured Orders filter (Indie plan and above).

This means the picklist is most accurate when run before any manufactures are completed — it shows you exactly what you need to produce everything that is still outstanding.

Report filters

Filters let you tailor the picklist to a specific order or group of orders. The On Hand Products, Shipped Orders, Manufactured Orders, and Expand Components filters are available on the Indie plan and above.

Order Code / Placed Date Generate a picklist for a specific order or for all orders placed within a date range.
On Hand Products Accounts for products already in stock. When enabled, Craftybase subtracts on-hand product stock from the order quantity before calculating required materials — so only materials for quantities that still need to be produced are shown.
Shipped Orders Includes materials for shipped orders within the selected date range. By default, shipped orders are excluded from the picklist.
Manufactured Orders Includes materials for orders already marked as manufactured. By default, manufactured orders are excluded because Craftybase assumes their materials have already been consumed.
Expand Components Breaks components down into their underlying materials and shows a consolidated list of all required materials, including those nested within components.

This report can be downloaded as a print-friendly PDF or a CSV for further analysis.

Troubleshooting

If your picklist is not showing the amounts you expect, the steps below cover the most common causes.

Why is my Required amount lower than expected?

The most common cause is that one or more manufactures linked to the order have already been marked as Completed, and the order has been marked as manufactured. Once an order has a manufacture date set, it is excluded from the picklist by default.

To resolve this:

  1. Generate the picklist before completing manufactures. Run the report before marking any manufactures as Completed for the most accurate view of what is still needed.
  2. Reset the manufacture status to Not Started. If a manufacture has been completed early, changing its status back to Not Started will include the materials again in the picklist.
  3. Use the Manufactured Orders filter. Enable Manufactured Orders in the filter panel to include already-manufactured orders in the picklist.
  4. Use the On Hand Products filter. Enable On Hand Products to see what is still required after accounting for product stock already on hand.

The picklist works best as a planning tool — run it before creating or completing manufactures so you can see the full picture of what you need to purchase or produce.

Why are some materials missing from the picklist?

If a material does not appear in the picklist, check the following:

  • The product has a recipe with the material included. Go to the product and confirm its recipe lists the expected material.
  • The material is set as inventoriable (consumable). Non-inventoriable materials are excluded from the Required and After Remaining columns.
  • If you are using components, try enabling the Expand Components filter to see materials nested within component recipes.

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