About Craftybase

This is a real-time inventory and manufacturing system built specifically for small production-focused businesses. It helps you track materials, products, purchases, and orders — all while calculating accurate costs and keeping your inventory up to date.

A real-time inventory system

Craftybase uses a perpetual inventory system. This means your stock levels and inventory value are continuously updated as new activity is logged — including purchases, manufactures, shipments, and adjustments.

Unlike spreadsheets or periodic systems (which rely on year-end stocktakes), you get a current, accurate view of:

• What materials and products you have on hand
• What your inventory is worth
• How much it costs you to make and sell each product

What gets tracked

Materials

Track every material you use to make your products, including quantity, cost, purchase history, and supplier information.

Products

Organize your sellable items. Each product can include multiple variations and recipes to track material use and costs.

Manufactures

Record production events. When you manufacture, your product stock increases and the materials used are decreased — updating your cost calculations automatically.

Orders

Orders can be entered manually or pulled from connected Integrations. Each shipment updates product stock and triggers a cost of goods sold (COGS) calculation.

Purchases

Every material purchase contributes to your inventory levels and cost data. Landed costs are calculated automatically, including shipping, tax, and discounts.

Key calculations

The math is done for you behind the scenes:

• Weighted Average Cost

  Every time you buy or use stock, the average unit cost of your materials and products is recalculated. This method is commonly used in manufacturing and helps smooth out price fluctuations.

• COGS (Cost of Goods Sold)

  Whenever a product is sold, material costs are calculated and included in your COGS reports - so you're always ready for tax time.

• Inventory Valuation

  Your current inventory value is calculated in real time based on your latest stock levels and average unit costs.

• Profitability

  Your order and product profitability reports show how much you're making after factoring in material and purchase costs.

Cloud-based and secure

The app is 100% web-based. Your account and data are accessible from anywhere with an internet connection, and your information is stored securely in the cloud.

Good to know

Craftybase is designed to support inventory tracking practices compliant with standard small business accounting rules, but you should consult your accountant or tax professional for personalized advice — especially around COGS, inventory valuation, and expense claims.