Variation stock management
Track and manage stock levels for your variations
Managing stock across multiple variations of the same product can get tricky fast. Variation stock management gives you a clear, real-time picture of where each variation stands — so you always know what's available, what's committed, and how much you could make right now.
Each variation in the app has its own set of stock level indicators. You can view these on both the variations list for a product and the individual variation detail page. This article covers what each stock level means and how to add an inventory adjustment to correct a variation's stock.
In this article:
Stock level indicators
The following stock levels are shown for each variation on both the variations list and the variation detail page:
- On Hand — the physical stock on your shelf today, including stock reserved for unshipped orders. This figure can go negative if historical adjustments are incorrect.
- Committed — stock reserved for orders that haven't shipped yet. This is still counted as On Hand but is not available to sell.
- Available — On Hand minus Committed. This is what you can still sell. It goes negative when committed orders exceed your physical stock, which usually means you need to run more manufactures.
- Shipped — the total quantity shipped to customers across all orders for this variation.
The variation detail page also shows:
- Consigned — the total quantity of consigned transfers for this variation.
- Sold — the total quantity ordered, including both shipped and unshipped.
- Made — the total quantity you have manufactured.
Production potential for variations
Production potential is available on the Indie plan and above.
If you're on an eligible plan, a Potential value also appears alongside the other stock levels. Potential shows how many units of this specific variation you could manufacture right now, based on the available stock of materials in its recipe.
If the variation has its own recipe, potential is calculated from that recipe. If the variation doesn't have its own recipe, it falls back to the parent product's recipe.
For more detail on how production potential is calculated — including how it handles components and what a zero or dash value means — see About production potential.
Adding an inventory adjustment
If your variation's stock level doesn't match what's physically on your shelf, you can add an inventory adjustment to correct it.
To add a new inventory adjustment for a variation:
- Go to your variation page (How do I find the variation detail page?)
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Click the Adjustments tab.
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On the page that appears, click the Add Inventory Adjustment button.
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On the form that appears, complete the details for the adjustment being made.
- Click the Save Inventory Adjustment button.
Need Help?
Still have questions about variation stock? Get in touch with Support and we'll be happy to help. You might also find these articles useful: