Introduction to location management

Keeping track of where your product stock lives shouldn't be a guessing game. Whether you store products in your home studio, a market booth, or across multiple shelves, Craftybase's location tracking makes it easy to stay organised and in control.

In this article:

• What locations are in Craftybase
• Adding a new location
• Moving stock between locations
• Viewing inventory by location
• Assigning a location to orders
• Using pricing tiers with locations

What are locations?

Think of locations in Craftybase as physical spots where you store your finished products — like your home studio, a shelf at a local store, a booth at the market, or a pop-up setup.

Your account starts out with one default location called Main. This is where Craftybase assumes everything lives unless you tell it otherwise.

But as your business grows (or your storage starts spreading out!), you can set up additional locations to keep track of where your stuff actually is.

Adding a new location

To add a new location:

1. Go to the Locations page via the ⋮ icon in your top navigation menu. Select Locations from the menu.

   

2. Click the Add Location button.

   

3. Give your location a name and a short code (this helps identify it quickly).

   

4. Click Save.

You can also create a new location on the fly while doing a stock transfer.

Moving stock between locations

Need to shift some of your finished product inventory from your studio to a retail shelf — or back to your workspace? That's where Stock Transfers come in.

1. Go to the Transfers page via the ⋮ icon in your top navigation menu. Select Transfers.

   

2. Click Add Stock Transfer.

   

3. Select the From Location (where the items are now).

4. Select the To Location (where they're going).

   

5. Search for and select the products you want to transfer, along with their quantities. Click Add Product to add more than one product.

   

6. Set the date and a unique code for this transfer.

   

7. Click Save Transfer.

Craftybase will automatically reduce stock at the source location and increase it at the destination.

Viewing inventory by location

To see how much of a product is at each location:

1. Go to your Products page.
2. Click on the product you want to check.

3. Click the Locations tab for a full breakdown.

   

   

Assigning a location to an order

When you log a sale, you can choose which location the product came from. This keeps inventory levels accurate when you're selling from more than one place.

1. When adding or editing an order, find the Location field.

2. Select the location the stock came from.

   

3. Complete the order and save.

Craftybase deducts the stock from that specific location.

Using pricing tiers with locations

If you sell the same product at different prices depending on where you're selling, you can assign a default pricing tier to each location. When you create an order from that location, Craftybase pulls in the correct price automatically.

To set a pricing tier for a location:

1. Go to Locations from your main menu.

2. Select the location you want to update and click Edit.

   

3. In the Default Pricing Tier dropdown, select the pricing tier that applies.

   

4. Click Save Location.

Need more help?

Related articles:

• About locations
• About material BIN locations — for recording where raw materials are stored in your workspace
• About location tracking

If you have any questions, get in touch. We're here to help.