Introduction to Location Management

Stay on Top of Your Stock—No Matter Where It’s Stored

Keeping track of where your stock lives shouldn’t be a guessing game. Whether you store products in your home studio, a market booth, or across multiple shelves, Craftybase’s location tracking makes it easy to stay organized and in control. In this tutorial, we’ll walk you through how to set up and use locations so you always know what’s where—and can make smarter decisions about restocking, fulfilling orders, and growing your business with confidence. Let’s get started!

In this tutorial, we’ll cover:

• What locations are in Craftybase
• Adding a new location
• Moving stock between locations
• Viewing inventory by location
• Assigning a location to orders
• Using pricing tiers with locations

🕒 Time to complete: Around 15 minutes

What are locations?

Think of locations in Craftybase as physical spots where you store your products or materials, like your home studio, a shelf at a local store, a booth at the market, or even a pop-up setup.

Your account starts out with one default location called Main. This is where Craftybase assumes everything lives unless you tell it otherwise.

But as your business grows (or your storage starts spreading out!), you can set up additional locations to keep track of where your stuff actually is.

Adding a new location

To add a new location:

1. Navigate to the Locations page via the ⋮ icon located in your top navigation menu. Select Location from the menu that appears.

   

2. Click the Add Location button.

   

3. Give your location a name and a short code (this helps identify it quickly).

   

4. Hit Save and you're all set!

💡 Pro tip: You can also create a new location on the fly while doing a stock transfer—super handy if you're mid-task.

Moving stock between locations

Need to shift some inventory from your studio to a retail shelf—or maybe from storage back to your workspace? That’s where Stock Transfers come in.

Here’s how to do it:

1. Navigate to the Transfers page via the ⋮ icon located in your top navigation menu. Select Transfers from the menu that appears.

   

2. Click Add Stock Transfer

   

3. Pick the From Location (where the items are now).

4. Choose the To Location (where they’re going).

   

5. Search for and select the products you want to transfer, along with their quantities. If you’re transferring more than one product, click the Add Product button to search for and add additional items.

   

6. Set the date and unique code for this transfer. The code is searchable via the transfers page.

   

7. Click Save Transfer.

That’s it! Craftybase will automatically reduce stock at the first location and increase it at the second—no manual adjusting needed.

Viewing inventory by location

Want to know how much of a product is sitting in each location? Here’s how:

1. Go to your Products page.
2. Click on the product you want to check.

3. Look for the Locations tab to see a full breakdown.

   

   

This is super helpful if you stock multiple shops or events and want to know where you’re running low.

Assigning a location to an order

Whenever you log a sale in Craftybase, you can choose which location the product came from. This keeps your inventory levels accurate, especially if you're selling from more than one place.

Here’s how:

1. When adding or editing an order, find the Location section

2. Choose the spot the stock was taken from (e.g., your studio or a pop-up).

   

3. Complete the rest of your order and save.

Craftybase will handle the stock deduction from that specific location.

Using pricing tiers with locations

Let’s say you sell the same product at different prices depending on where you're selling—like a higher price at markets and a lower one on your website. Craftybase makes that easy with Pricing Tiers.

You can assign a default pricing tier to each location. Then, when you create an order from that location, Craftybase automatically pulls in the right price.

To set a pricing tier for a location:

1. Go to Locations from your main menu.

2. Select the location you want to update and click on the Edit button on the right-hand side

   

3. In the Default Pricing Tier dropdown, choose the pricing tier that applies.

   

4. Click Save Location.

Now, every time you record a sale from that location, the correct pricing tier is used—no need to manually change it.

Wrap-up

That’s it! 🎉 Using locations in Craftybase helps you keep tabs on where everything is, especially as your business grows and your stock spreads out. It also makes your inventory more accurate and saves you time when it comes to reordering, selling, and planning.

If you're ready to dive in, try adding a couple of locations and moving some test stock between them to see how it works in action.

Need help?

If you have any questions, feel free to get in touch. We're here to help you get the most out of Craftybase!