TUTORIAL: Introduction to Manufactures
Manufactures record the creation of your products and increase your product stock on hand while calculating the numbers you need for your COGS. The materials you have used to produce your product will be from the recipe you created yesterday - this will automatically decrease your material stock by the amounts you have used and calculate your exact cost of production.
We'll Cover:
This tutorial should take approximately 15 minutes to complete.
What are Manufactures?
Manufactures are a record of the creation of your products.
They increase your product stock on hand by the amount you have indicated you have made. The material quantities you list in each manufacture decrease your material stock for the date of manufacture. If required, you can also log your total work time and have your internal labor costs calculated.
Adding Manufactures
Manufactures can be added for a product or a variation of a product. For the purposes of this tutorial, we will be adding a new manufacture for a product. We will assume that the product has been added already and a recipe has also been configured.
To add a new manufacture, you have a couple of different ways of getting to the form page.
The fastest way is via the menu on your product list page. Hovering over the ⋮ icon next to the product name will open a shortcut menu. Clicking the Add Manufacture option will then take you directly to the manufacture form with this product already selected.
So now that we are at the add manufacture page, let's take a closer look at the form:
Adding Manufactures Manually
The first field is your CODE. This field will be filled with an automatically generated code, but if you wish to use your own codes, you can remove and add them here.
The next field is your PRODUCT MADE, which is really displayed as confirmation of the product you are adding this manufacture to. However, if you have variations of this product, you'll also see these appear directly below the product name for selection.
Product
This section allows you to set how many products you made from this batch using the Batch Manufacture Quantity you have set for the recipe. From here, you can scale up or down the batch by changing the quantity. You'll notice that when you change the quantity, the materials below this section will update their quantities accordingly and will also calculate the actual amount made. If you have made slightly more or less than what you expected out of your batch, you can tweak the amount made via the.
Each time I manufacture my Lavender Soap, I make a total of 5 bars. My Recipe is configured with the amounts I use in order to make a full batch, so I have set my Manufacture Batch Quantity on my product to be 5. I make my usual manufacture and set the Quantity Made to 1. This increases my product stock on hand by 5. The next day, I made a double batch of soap and now created a manufacture with a Quantity Made of 2. This increases my stock on hand for the product by 10 (5 x 2).
For most cases, you'll be leaving your quantity made as 1. However, it can be changed to any number, including a fractional amount. For example, to indicate that you have made half a batch, you can set the quantity made to 0.5. If you make double your usual batch, set this to 2.
The CREATED DATE. This is an important field as it determines when your product stock is added to your inventory and when your material stock is deducted.
Materials Used
The next section is for detailing the amount of materials used in the production of this batch. This is how Craftybase knows how much of each to remove from your stock on hand, and it is one of our most powerful features.
Each inventoriable material you have in your recipe will be displayed here - if you don't have a recipe, then this section will be blank, and you can configure it from scratch.
The first columns are for the image and name of your material to give you a visual reference for the material you are using. If you need to tweak the amounts used for this particular manufacture, you can do so in the next column called QUANTITY. This will be the amount that is subtracted from your material's quantity on hand.
You can also nominate the specifics that were used for this manufacture. This is great if you need to track the full traceability of your manufactures through to sale (we'll cover this in more detail in a future tutorial).
The very last column is for removing a material from your recipe. You can do this for any material that you don't use for this particular manufacture, and no adjustments will be made to its stock on hand. This will not change your currently configured recipe for the product - it is a change made only for this specific manufacture.
To add a new material for this particular manufacture, click the button below the recipe. This will add a new row to the recipe. From here, search for and select your material in the material name box. This will then display your current stock of this material.
As this material doesn't exist in your recipe, the Recipe Quantity column will be blank, so you'll need to add the quantity used for the batch Actual Quantity.
Once you have configured your materials, we'll move on to the next section of the form. This section defines the total time taken to produce your batch and calculates your total internal labor cost for the manufacture.
For the TOTAL LABOR TIME field, enter the total number of minutes you spent working on the batch.
You'll see that your hourly labor rate will be displayed to the right of this box - this is the rate you configured as part of your setup process. If you wish to change this rate, you can do so at any point in time.
The message immediately below this field indicates your average make time - this is based on your manufacture history for this product.
Finally, the last field is NOTES - this is a free text field for any comments/notes relating to this specific manufacture that you wish to keep.
Once happy with the form, click the button at the bottom of the page to save the manufacture and return to the product page. It is at this point that all inventory calculations will be made, so you'll now see your newly updated stock levels appear on your products and materials.
Have some questions?
If you have any additional questions, please get in touch, and we'll be happy to help you.